---
description: How to blast WhatsApp messages in 3 steps: tap on the three-dot menu, select &quot;New Broadcast,&quot; and choose up to 256 contacts. 2. draft your message 3. send your message
title: WhatsApp Blast: 3 Easy Steps, Best Practices &amp; Case Studies
image: https://assets2-proxy.respond.io/ph8r57dk1q9w/FB5cb786NEi98o44g9u5H/75c80e17eb503de50e5bae921e2d8046/whatsapp-blast-messages-cover_1be427dc599b14f6b7477d495d4b7029.png
---

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# WhatsApp Blast: 3 Easy Steps, Best Practices & Case Studies

[![Benjamin Steve Richard](https://assets2-proxy.respond.io/ph8r57dk1q9w/1at7o9yGunVb2z6Cfqm6lK/70bfc4c3a00205f8689e6734b23ad8a3/6448f45ac2917b598740704f_Avatar-4.svg?q=70&w=400&fm=avif)](/author/benjamin-steve-richard)

[Benjamin Steve Richard](/author/benjamin-steve-richard)

· 24 Nov 2025

·

6 min read

![WhatsApp Blast: 3 Easy Steps, Best Practices & Case Studies](https://assets2-proxy.respond.io/ph8r57dk1q9w/FB5cb786NEi98o44g9u5H/75c80e17eb503de50e5bae921e2d8046/whatsapp-blast-messages-cover_1be427dc599b14f6b7477d495d4b7029.png?q=70&w=400&fm=avif)

Unlock the power of WhatsApp blast messages to reach your audience instantly. Discover how this tool can streamline your sales and marketing efforts with efficient, mass communication. Learn what a WhatsApp blast message is, how it works, and best practices to maximize your impact.

## What is a WhatsApp Blast?

WhatsApp blast refer to the practice of sending a message to multiple recipients simultaneously. By using our Conversation-Led Growth Framework, you can retain customers by using blast messages.

By [implementing drip campaigns](https://respond.io/blog/whatsapp-drip-campaign) or [sending promotional messages](https://respond.io/blog/whatsapp-promotional-messages), you can target existing users for [remarketing campaigns](https://respond.io/blog/best-messaging-apps#toc-mobile-7). So, why should businesses use WhatsApp for blasting messages instead of other channels?

## Benefits of Sending a WhatsApp Blast

Businesses stand to gain 3 key benefits:

1\. High Engagement Rates: Messages sent via WhatsApp are more likely to be read promptly compared to emails or SMS. They have a [98% open rate](https://www.inventiva.co.in/trends/top-10-best-whatsapp-marketing-2/) and an immediate notification system, making it an effective channel for reaching customers.

Plus, starting March 2025, WhatsApp is updating the way they send marketing messages to users, based on their engagement rates of previous marketing messages. This way, budgets for marketing messages will be used more efficiently and you will get a better ROI.

![An image showing 3 icons showing the advantages of sending a WhatsApp blast message](https://assets2-proxy.respond.io/ph8r57dk1q9w/3e3KCNgUSSzZj9kGwrv8wI/eadf001cc832ecda4ea9c64df360a724/whatsapp-blast-messages-image-1_6eea17952bd72cd67e76945f317aabad.png?fm=jpg&q=80&w=640)

2\. Cost-Effective: Blasting WhatsApp messages are relatively [inexpensive when compared to SMS](https://respond.io/blog/sms-vs-whatsapp#toc-mobile-5). While SMS campaigns can incur significant costs, especially for international messages, WhatsApp messages use internet data, which is typically cheaper.

3\. Improved Lead Conversions: Companies like [Qobolak ](https://respond.io/customers/how-qobolak-used-broadcasts-to-double-student-lead-conversions)have almost significantly increased their lead conversions since adopting using blast messages.

So, now that you know the benefits of sending a WhatsApp blast message, let’s look at how you can send one.

Turn conversations into customers with respond.io's official WhatsApp API ✨

Manage WhatsApp calls and chats in one place!

[ Book a Demo ](https://cta-service-cms2.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLJZtM4BfRkXBKSL59L5j%2FlaJ4%2BzD1NHrw8UnfY3qlAjv5e5x%2FLC6kTHaAzy%2BZArNHjwEPBjeaY%2Flegh7%2FlItLGZbpOSlRy%2B3HaHdvJTbK4816w%3D&webInteractiveContentId=131307604004&portalId=7250147&%5F%5Fhstc=4958508.ec36eb4a1acb5a2f1d2caa097ff2cfe6.1725863681681.1736738541926.1736745026317.279&%5F%5Fhssc=4958508.5.1736745026317&%5F%5Fhsfp=1189922200)[ Start Free Trial ](https://app.respond.io/user/register)

## 2 Ways to Send a WhatsApp Blast Message

If you want to send a WhatsApp blast message, you need to consider where you’re going to send it. There are 2 ways to send it: via the WhatsApp Business App and WhatsApp API. Let’s look at what they are and their advantages and disadvantages.

### Method 1: WhatsApp Business App

The [WhatsApp Business App](https://respond.io/blog/whatsapp-business-app) is very similar to the personal WhatsApp app. It’s designed for small businesses 

designed for small businesses. You can send a blast message to up to 256 contacts in a [broadcast list](https://respond.io/blog/whatsapp-broadcast). This can be very limiting if you want to scale and send messages to even more contacts. In that case, you’ll need to use WhatsApp API.

#### Advantages

* Free to use: The app is completely free, making it an accessible option for small businesses without a budget for messaging solutions.
* Easy set up and use: No technical expertise is needed to set up or operate the app. Its user-friendly interface ensures quick adoption.
* No approval needed for messaging: Unlike the WhatsApp API, the Business App doesn’t require pre-approval for sending messages, making it straightforward for immediate use.
* Scalable Messaging Limits: WhatsApp API accounts use Business Portfolio-level messaging limits, which consolidate quotas across all phone numbers in your account.  
   * All numbers under a single Business Portfolio share the same messaging capacity.  
   * Tier upgrades (2K → 10K → 100K → Unlimited) happen every 6 hours, giving new numbers faster access to higher limits.  
   * Existing accounts automatically adopt the highest phone-level limit as the business-level limit.

> **Note:** Backward compatibility is maintained until February 2026\. After that, updating to the new fields is required.

#### Disadvantages

* Limited broadcast list capacity: The app [limits broadcast lists to 256 contacts](https://respond.io/blog/whatsapp-broadcast), making it unsuitable for businesses that need to reach a larger audience.
* No integration with CRM or automation tools: The app does not support integration with third-party tools, limiting its ability to handle advanced workflows or analytics.
* Lack of scalability: The app is not designed for businesses with large-scale messaging needs, making the transition to the WhatsApp API inevitable for growth.

Next, let’s look at WhatsApp API.

### Method 2: WhatsApp API

[WhatsApp API](https://respond.io/blog/whatsapp-business-api) or the WhatsApp Business Platform, was built for messaging at scale, catering to medium and large businesses. 

#### Advantages

* Reliable delivery at scale: Designed to handle high volumes of messages with consistent delivery and performance.
* Integration with CRMs and automation tools: Supports integration with CRMs and marketing automation platforms, enabling advanced workflows, contact segmentation, and analytics.
* Custom automation and workflows: Businesses can design custom workflows using automation to streamline processes like lead qualification, customer support, and sales.

#### Disadvantages

* Cost: Unlike the free WhatsApp Business App, the API involves costs such as API fees, template messaging charges, and third-party provider fees.
* Template approval process: Businesses must use pre-approved message templates for initiating conversations, which can limit flexibility in outreach.
* Strict compliance: Businesses must adhere strictly to WhatsApp’s messaging policies, including [obtaining customer opt-ins](https://respond.io/blog/whatsapp-opt-in) and using approved templates.

> You can get a [WhatsApp API account from respond.io](https://help.respond.io/l/en/whatsapp/whatsapp-api-quick-start), an official [WhatsApp Business Solution Provider (BSP)](https://respond.io/blog/whatsapp-partners-whatsapp-business-solution-provider). 

Now that you know the methods to send a WhatsApp blast message, let’s take a look at sending blast messages on respond.io.

## How to Send WhatsApp Blast on the WhatsApp Business App in 3 Steps

Here’s a step-by-step guide on how can you send messages in bulk on WhatsApp Business App.

1\. Tap on the three-dot menu, and select _New Broadcast_. Select up to 256 contacts to the list.

![An screenshot of the WhatsApp Business App. To start a new broadcast list, tap on the three-dot menu on the top right](https://assets2-proxy.respond.io/ph8r57dk1q9w/6sPK8hWCIW7XPRZHtnagS9/6088a8f113c392b0be5fe1e95d801dfe/6647208305eb3b411c39a132-29-800_7cac41d290ad56289908627f791af011.png?fm=jpg&q=80&w=640)

2\. Draft your message. Make sure that it’s relevant to your contacts.

![A screenshot of the WhatsApp Business App selecting the contacts you want for a broadcast list](https://assets2-proxy.respond.io/ph8r57dk1q9w/38btnheE2WVmcUEOBylLM/e1f9dc3e30abf54da51163eea46cb9cf/6647208305eb3b411c39a115-30-800_9af9b0ddb1c45ac4bf1b34d1890e68c6.png?fm=jpg&q=80&w=640)

3\. Send your message. Keep in mind that you can only send bulk messages to contacts who have saved your number.

![A screenshot of the WhatsApp Business App with a message for blast message](https://assets2-proxy.respond.io/ph8r57dk1q9w/79f1lGxzfIuNH3UziGjnfj/ac846df7cb333554b47285df8fa40251/6647208305eb3b411c39a13e-31-800_6f83e900e739104936ae26352c526430.png?fm=jpg&q=80&w=640)

## How to Send WhatsApp Blasts with WhatsApp API with Respond.io

Before sending WhatsApp blast messages on WhatsApp API, you’ll 2 things:

* A WhatsApp API account
* Software like respond.io to send and receive messages.

Once you have that ready, you can send a WhatsApp blast message on respond.io in 4 simple steps. 

### Step 1: Go to the Broadcast Module

Navigate to the Broadcast Module and click on _\+ Create Broadcast._

![A screenshot of the Broadcast Module on respond.io](https://assets2-proxy.respond.io/ph8r57dk1q9w/1UGQFLtTGIA6msHtKY3suX/7a9e0c7d4a2dea2ed836c0c3d04c14d6/step-1_d573a5bc0c66c1c72cfded6a0655c713.jpg?fm=jpg&q=80&w=640)

### Step 2: Name Your Broadcast

Fill in the name of your broadcast, select a label (if you want) and then press _Create_. 

![A screenshot of step 2: To name and label your broadcast](https://assets2-proxy.respond.io/ph8r57dk1q9w/2dvRdrCGLbZ8nmvCidr2H5/0d467d573e3a42caa8f88ce788a32e66/step-2_c48688931f4fc1b72324a8bb763142dd.png?fm=jpg&q=80&w=574)

### Step 3: Configure Your Message

[Configure ](https://help.respond.io/l/en/broadcasts/sending-a-simple-broadcast#configuring%5Fa%5Fbroadcast)[the blast message ](https://help.respond.io/l/en/broadcasts/sending-a-simple-broadcast#configuring%5Fa%5Fbroadcast)by selecting your Segment, Channel and the Message Template you want to send. 

![A screenshot of the broadcast message configuration and preview before sending it](https://assets2-proxy.respond.io/ph8r57dk1q9w/Pm9rFMfC7kfAXrakVV9kH/900cbcf8d95de5b7940872f54883e22b/step-3_840f13f990170a97fd011cadf4618bdd.jpg?fm=jpg&q=80&w=640)

You can also [schedule blast messages ](https://help.respond.io/l/en/broadcasts/sending-a-simple-broadcast#schedule%5Fbroadcast%5Fand%5Fcustomize%5Fsend%5Frates)for a later time and date before sending them. Remember, a [pre-approved Message Template](https://respond.io/blog/whatsapp-template-message#toc-mobile-6) is required before you can send the WhatsApp blast.

> Meta has rolled out new WhatsApp Setup Guidance directly inside your Meta Business Portfolio. This new hub provides step-by-step instructions to simplify your API setup and manage message eligibility. You can now launch campaigns faster with pre-approved templates and instantly check your template review and appeals status.

To ensure your blast messages have the maximum impact, let’s explore the best practices for sending them effectively.

## Best Practices for Sending WhatsApp Blasts

When sending blast messages, it's crucial to follow best practices to ensure your communications are effective and well-received. Customer Success Manager, Elva Tan recommends businesses follow these best practices.

![An image showing the four best practices to send a WhatsApp blast message to customers](https://assets2-proxy.respond.io/ph8r57dk1q9w/6bDs1zrRg9JEdqDkczcY3W/04b51eb8179d721dfb2634a14d85e815/whatsapp-blast-messages-image-2_2bd89c901badafe771b23b26d8eb1ae5.png?fm=jpg&q=80&w=640)
* Respect privacy and consent: Always ensure that you read the [WhatsApp Business Business Messaging Policy](https://www.whatsapp.com/legal/business-policy/?fbclid=IwAR1ec4FMqKNTvk3K6ZQ7jzrKhrZjqVl9JF8nheX%5FgnjSt5io8Jrj2hbBJXE) and get contact opt-in, or your account might get banned.
* Review performance and experiment: There’s always an opportunity to improve on the performance of your blast messages. Experiment with the content of the messages to maximize their performance.
* Use visual content: Enhance your messages with images or videos to make them more engaging. Visual content can generate [650% higher engagement](https://www.sproutworth.com/visual-content-marketing-statistics/) compared to text-only content.
* Send personalized and concise messages: Even though WhatsApp blast messages are sent to multiple recipients, personalize them where possible. On respond.io, you can do this by using variables like the first name of every customer in your message, you can use the `$contact.id` variable.

Lastly, let’s look at the big wins our customers have made from using WhatsApp blasting on respond.io.

## 3 Case Studies for WhatsApp Blasting: Real Results from Our Clients

WhatsApp blast messages isn’t a nice to have feature. If you’re doing promotional messages, it’s a tool that can take your sales to the next level. Here are how our customers won big by using WhatsApp blast messages on respond.io.

### 1\. Speedhome

[Speedhome](https://respond.io/customers/how-speedhome-doubled-its-monthly-new-customers) struggled to reach and engage potential customers through promotional messages. Their existing processes were inefficient for managing large-scale messaging campaigns, limiting their ability to attract and convert tenants and property owners.

With respond.io, Speedhome streamlined their promotional messaging efforts, enabling them to send targeted campaigns at scale. This improved efficiency and engagement helped them successfully convert more leads, doubling their monthly new customer acquisitions.

### 2\. Sharwa

[Sharwa](https://respond.io/customers/how-sharwa-designed-a-communication-strategy-that-achieved-85-in-csat-scores) faced challenges in maintaining effective communication with their customers across multiple channels. Their existing strategy lacked the structure needed to provide consistent and efficient support, resulting in customer dissatisfaction and inefficiencies in handling inquiries.

By implementing respond.io, Sharwa designed a streamlined communication strategy that centralized their multi-channel interactions. This approach improved response times and consistency, leading to an impressive 85% CSAT score. The platform allowed them to manage customer conversations more effectively, enhancing overall satisfaction and operational efficiency.

### 3\. Lamarsa

[Lamarsa Coffee](https://respond.io/customers/how-lamarsa-coffee-used-chat-commerce-to-boost-sales-across-6-countries-by-50) faced difficulties in scaling their sales operations across 6 countries. Their traditional sales methods were not optimized for managing customer interactions and transactions efficiently, limiting their ability to boost sales and expand their market presence.

With respond.io, Lamarsa Coffee improved the ease of making transactions. This allowed them to engage customers more effectively and scale their operations, resulting in a 50% increase in sales across 6 countries.

## Reach More Customers with WhatsApp Blasts on Respond.io

You now know everything about sending a WhatsApp blast message. It’s a powerful tool for businesses looking to market and promote your products with a large audience quickly and efficiently. If you want to start blasting WhatsApp messages [sign up for a respond.io account](https://app.respond.io/settings/channels/connectChannel/whatsapp%5Fbusiness) or [connect your WhatsApp API account](https://help.respond.io/l/en/whatsapp/whatsapp-api-quick-start#how%5Fto%5Fsign%5Fup%5Ffor%5Fwhats%5Fapp%5Fbusiness%5Fapi) now.

Turn conversations into customers with respond.io's official WhatsApp API ✨

Manage WhatsApp calls and chats in one place!

[ Book a Demo ](https://cta-service-cms2.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLJZtM4BfRkXBKSL59L5j%2FlaJ4%2BzD1NHrw8UnfY3qlAjv5e5x%2FLC6kTHaAzy%2BZArNHjwEPBjeaY%2Flegh7%2FlItLGZbpOSlRy%2B3HaHdvJTbK4816w%3D&webInteractiveContentId=131307604004&portalId=7250147&%5F%5Fhstc=4958508.ec36eb4a1acb5a2f1d2caa097ff2cfe6.1725863681681.1736738541926.1736745026317.279&%5F%5Fhssc=4958508.5.1736745026317&%5F%5Fhsfp=1189922200)[ Start Free Trial ](https://app.respond.io/user/register)

## FAQ and Troubleshooting

### How Can I Create Message Templates?

On respond.io, you can create Message Templates by going to _Settings_ \> _Channels_ \> _Manage_ the WhatsApp API account > _Templates._

### When Should I Obtain Customer Opt-Ins?

You must obtain opt-ins from recipients before blasting WhatsApp messages. If you fail to obtain recipient opt-in, your number might be reported as spam and is at risk of being banned by WhatsApp. 

### Are There Any Limits on the Number of Messages That Can Be Sent?

If you are on the WhatsApp Business App, you are limited to sending [256 contacts in each broadcast list](https://faq.whatsapp.com/861663048350950/?cms%5Fplatform=android). If you are using WhatsApp API, the number of contacts you can message depends on the [messaging limit](https://developers.facebook.com/docs/whatsapp/messaging-limits/) of your number. Increase your messaging limit by improving the quality rating of your number.

## Further Reading

If you enjoyed reading this article, check out these WhatsApp-related blogs:

* [The Ultimate Guide to WhatsApp API for Businesses: Everything You Need to Start Messaging Fast](https://respond.io/blog/whatsapp-business-api)
* [WhatsApp Drip Campaign: Crush Your Conversion Goals](https://respond.io/blog/whatsapp-drip-campaign)
* [How to Reverse and Avoid a Whatsapp Business Banned Account](https://respond.io/blog/whatsapp-business-banned)

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