Ultimate Guide

Google Business Messages: The Ultimate Guide [July 2023]

Román Filgueira
February 17, 2023

Did you know Google has its own business communication service for Google Business Profile? Whether you’re a small business owner or a large corporation, Google Business Messages is a valuable tool to enhance your online presence and improve customer engagement. In this ultimate guide, we’ll dive into the benefits of using Google Business Messages, how it works, and best practices to follow.

What is Google Business Messages?

Google Business Messages is a free online messaging service used by businesses to chat with customers who contact them from a variety of Google entry points. It allows customers to start a chat with you just by searching for your business on Google.

What’s more, customers don’t need to know your business name to discover and message you. They could search for your product or service category and find you in their search results, which helps widen your audience.

Because starting a conversation is so easy, Google Business Messages can increase customer satisfaction, as new and existing customers can reach your business without hassle.

Google Business Messages was released in 2017 under the name Google My Business Messaging. This was the messaging service of Google My Business, a tool for businesses to manage their presence on Google.

This image shows the evolution from Google My Business chat to Google Messages personal business. From 2019 to 2022, there was a Google Business Messages app, which ended up being deprecated. Currently, conversations are managed from the Google Messages business dashboard.
From Google My Business Messaging to Google Business Messages

Just like in the present, customers could visit your business listing on Google and click on the “Message” button to start a conversation. But back then, there was a major difference: Businesses would receive Google My Business Messages via SMS.

This changed in March 2019. SMS messaging was removed and two new products were released: Google My Business mobile app for small businesses and Google My Business Message API for large companies that want to integrate the channel into their tech stack.

In early 2022, Google My Business was replaced by Google Business Profile — the equivalent of a Google Business account. Thus, the Google My Business app was deprecated together with the Google My Business APIs.

The messaging service was renamed Google Business Messages, accessible on desktop and mobile. In addition, the Google Business Profile API was released to integrate the feature with third-party software.

Next, we’ll discuss Google Business Messages’ popularity.

Google Business Messages: Key Markets

Today, Google owns more than 90% of the world's search engine market share, making it the top web browser in most countries. This isn’t an emerging trend — it has been this way for roughly two decades.

Only a select few countries don’t have access to Google, China being one of them. And although Safari is the preferred choice in the US and Japan, Google is a close second in both countries.

Google’s massive reach is definitely its best asset. Because of this, a high-ranking Google Business Profile can potentially receive plenty of monthly customer inquiries via Google Business Messages.

This image shows the countries where Google Business Profile chat is supported. Business Profile on Google is only banned in a few countries like China.
Google Business Profile is supported in the majority of countries

Since Google Business Profile is also supported in a long list of countries, there’s a high chance that you have access to Google Business Messages.

As you can see, Google Business Messages has the upper hand compared to other messaging channels that simply can’t compete with the visibility Google offers.

If you believe in the potential of a messaging channel powered by the world’s #1 search engine, keep reading. We’ll explain some points to keep in mind before you start using Google Business Messages.

Google Business Messages: Account Overview

As you may know, Google Business Messages is not a standalone app like WhatsApp or Telegram. It’s a messaging service for businesses with a Business Profile on Google. As with most business messaging accounts, Google has a set of rules to prevent businesses from spamming customers.

In this section, you’ll get to know these rules, as well as which inbox you should use to send and receive messages with Google Business Messages.

What You Should Know

For starters, Google encourages businesses to reply in less than 24 hours. Failing to do so will get your Message button disabled, although you can manually enable it again from your Google Business Profile dashboard.

This image shows the Google Business Messages enterprise messaging rules. As a communication service for businesses, you must comply with some messaging rules while using Google Business Profile Messages
Google messages for business: messaging rules

In addition, there is a generous 30-day messaging window during which a business can message a customer with no restrictions. Upon its expiration, the business can’t message the customer again unless the latter restarts the messaging window by sending a message.

In the next section, we’ll discuss the different messaging inbox options available to manage conversations with customers.

Google Business Messages Inbox versus a Third-Party Inbox

Businesses can use one of the following Google Business Messages inboxes to read and respond to messages: The Google Business Profile inbox or a third-party inbox connected to the Google Business Messages API.

The Google Business Profile inbox is located in your Google Business Profile dashboard. It’s free to use and accessible on desktop and Android and iOS phones.

This inbox supports multiple owners and managers who can chat with customers via Google Business Messages. Google Business Profile owners are the ones in charge of adding and removing owners and managers.

This image shows a comparison between the Business Messages Google inbox and the respond.io omnichannel inbox. The free inbox provided by the Business Profile on Google is a bit simplistic, so medium-size businesses and enterprises should go for a third-party inbox.
Two inboxes for different business needs

Despite having multi-agent support, this inbox is surprisingly simplistic. It lacks basic organizational tools like tags or labels for segmentation, and its automation possibilities are limited to welcome messages and FAQ menus.

For example, businesses won’t be able to build chat routing and automatic assignment strategies with it. Instead, agents have to manually pick conversations as they pop up. These features are sufficient for managing low conversation volumes, making this inbox suitable only for small businesses.

SMEs and enterprises need a scalable solution to handle large conversation volumes systematically. Ideally, they should use the Google Business Messages API. As it’s just an API and doesn’t have an interface, businesses must connect it to customer conversation management software like respond.io to send and receive messages.

Regardless of your inbox choice, you’ll first have to set up Google Business Messages. We’ll show you how in the next section.

How to Set Up Google Business Messages

If you own a Google Business Profile, you might have already set up Google Business Messages, as this can be done during the Google Business Profile application process. If don’t have access to the service yet, don’t fret.

In this section, we’ll show you how to set up Google Business Messages during the aforementioned application process as well as from the Google Business Profile dashboard.

Set up Google Business Messages During the Google Business Profile Application

To create a Google Business Profile, you need a personal account. Assuming you already own one, follow these steps to create a Google Business Profile.

1. Go to the Google Business application website.

This image shows how to create a Google Profile for Business. Start by typing your business name.
Create Google Business Profile

2. Enter your business details. You’ll need to provide business information such as a business profile description to enrich your Google Business Profile. While you can skip some information, your business name and category are compulsory.

This image shows how to create a Google Business Profile. Start by entering your business name and your Google Business Profile categories.
Enter details such as Google Business Profile description, name and business category

Don’t forget to enter your business location if you plan to have Google Maps as a Google Business Messages entry point. This is especially important for brands with a physical storefront or location.

3. Verify your Google Business Profile. You can get your verification code via SMS or automated voice call.

This image shows how to undergo Google Business Profile verification. Choose a verification method to be able to manage Business Profile Google.
Complete the Google Business Profile verification

4. Add messaging. Simply leave the Accept Messages toggle bar on to have access to Google Business messaging after the application process.

This image shows how to enable messaging to start receiving customer messages
Enable messaging before completing your Business Profile on Google

Then, you’ll be asked to provide some optional secondary business information such as a business description, business hours and images of your business. You should consider filling this in to give your brand credibility and make it more appealing to customers.

After completing these steps, you’ll be redirected to your Google Business Profile dashboard, where you can further customize your business information or start replying to Google Business Messages.

Do you own a Google Business Profile but still don’t have access to Google Business Messages? Continue reading to learn how to fix that.

Set Up Google Business Messages From the Google Business Profile Dashboard

Businesses can set up Google Business Messages from the Google Business Profile dashboard too. Access your Google Business Profile by searching for the phrase “my business” or your business name on Google Search or Google Maps.

Google Business Profiles are accessible on phones and desktops, so we’ll show you how to check Google Business Messager from both devices.

From a phone:

  1. Access your Google Business Profile.
  2. Tap Customers.
  3. Tap Messages.
  4. Select Turn on chat.
This image shows how to add chat to Google My Business on a phone. This service has recently been renamed to Business Messages Google.
How to check Google Business Messages on a phone

From a desktop:

1. Access your Google Business Profile.

This image shows the first step to add Google Business Profile chat. Start by searching for your Business Profile on Google and click View profile
Click on View profile

2. Click Messages.

This image shows where to find the Messages feature to chat with customers.
Select Messages from the menu

3. Select Turn on chat.

This image shows the messaging inbox provided by Google to chat with customers.
Enable messaging in the top right corner

Now that you’ve successfully enabled Google Business messaging, you can choose to stick with the free native inbox and start chatting immediately or connect the Google Business Messages API to a customer conversation management software like respond.io.

Next, we’ve outlined some best practices for starting a chat and replying to messages.

Google Business Messages Best Practices

To use Google Business Messages to its full extent, you should be familiar with how customers can start a chat with your business, and how you can read and reply to customer messages.

Help Customers Find You: Google Business Messages Entry Points

Entry points are touchpoints that customers can use to start conversations with your business through Google Business Messages. There are multiple entry points for different stages of the customer journey.

This image shows the different entry points available for customers via Google Business Messages partners: Location-based, non-local and brand-managed.
Customers can start conversations from a variety of entry points

For instance, the Maps entry point is for customers looking for any relevant business in their vicinity, whereas a Google Business Messages chat widget is for customers who are already on a business’ website.

Customers can only access entry points through iPhone or Android devices. In addition, customers must have the Google Maps app installed to unlock the Chat button on any entry point and chat with businesses.

Next, we’ll explain location-based, non-local and brand-managed entry points.

Location-based Entry Points

Location-based entry points rely on locations. They are beneficial for businesses to help new customers in the area discover them.

Customers will find a Chat button when their search displays multiple businesses in a certain area (Local Pack), when they find your business listing on Google Maps or when they find your location via Google Search.

This image shows the Business Messages Google location-based entry points: Placesheet, Maps and Local Pack. They are beneficial for businesses to help new customers in the area discover them and generate Google Business Profile Messages.
Location-based entry points: placesheet, Maps and local pack

They just need to press the Chat button to automatically open a conversation with you. Respond.io supports location-based entry points. Make sure you have enabled them before integrating them with respond.io or any other third-party application.

Non-local Entry Points

Unlike Google Business Messages’ location entry points, non-local entry points aren’t location-reliant. They are used by customers who use Google Search to find your business.

Customers may use this type of entry point when they discover you through Search ads, site links or featured snippets about the business in Google Search. Upon searching for your business, a chat button will be available for users to instantly chat with you.

This image shows non-local Google Business Profile chat entry points. Customers can initiate conversations with your business via when they discover featured snippets, sitelinks and Google ads in Google Search.
Non-local entry points: featured snippets, sitelinks and Google Ads

Here’s how to enable non-local entry points. At the moment, respond.io does not integrate with non-local entry points. If that’s something you’d like to see in the future, request this feature here.

Brand-managed Entry Points

Businesses can enable brand-managed entry points for Google Business Messages on digital properties that they manage or own. Brand-managed entry points enable conversations from embedded URLs, links or websites, as well as chat widgets that you integrate with a website.

This image shows Business Google Profile brand-managed entry points, which enable conversations from embedded URLs, links or websites.
Brand-managed entry points: URLs and chat widgets

They are used by customers who message a business directly on its website. Once you’ve enabled brand-managed entry points, you can create a Google Business Messages chat widget with respond.io and add it to your site.

As you can see, there’s a lot to say when it comes to setting up Google Business Messages entry points. However, replying to customer messages is quite straightforward.

How to Message Customers

Anytime a customer messages you, you’ll receive a notification on your Google Business Profile inbox and a push notification on your phone. We’ll show you how to reply to customers next.

The easiest way to reply to a customer’s message is by tapping the push notification, as you’ll be redirected to the chat.

If you wish to visit the inbox any other time, you can get there in several ways. Start by opening your Google Business Profile dashboard. From a desktop, click View Profile > Messages. From a phone, tap on your business name > Customers > Messages.

This image shows a summary of things supported by Business Messages on Google: Message on mobile or desktop and send images. Google Business Messaging supports read receipts, but not broadcast not chat groups.
Messaging with Google as a business in a nutshell

Alternatively, open Google Maps and enter your business name and city in the search bar. From a desktop, click on Manage your Business Profile. Then, click on Messages. From a phone, tap on your Google Business Profile. Then, select Customers > Messages.

If you’ve followed any of the steps above, you’ll now have access to the Google Business Profile inbox. In addition to text messages, both businesses and customers can send photos from their cameras or image galleries.

Google Business Messages: 1:1 Messaging

Fortunately, Google Business messaging supports read receipts for both customers and businesses to indicate if a message has been read after being delivered. Here are some tips to make the most of this one-on-one communication.

Firstly, respond promptly to inquiries. Google Business Profile provides average first response times for customers to see how long you take to reply. Keeping a good average first response time can help promote trust and engagement.

Next, consider creating automated welcome messages and FAQ menus so customers feel heard and can get answers to common questions quickly for a great customer experience.

Google Business Messages: Broadcast & Group Messaging

At the moment, Google Business Messages doesn’t support group messaging. It’s not an optimal messaging channel for broadcasts either, as the 30-day messaging window can’t be overcome.

For that reason, targeting segmented audiences with bulk messages is not always possible on this channel. If you’re unsure whether this service is for you, the final section will help you decide.

Should You Use Google Business Messages?

This messaging service has great potential due to strategic customer entry points like Google Search and Google Maps. Not to mention, Google has an enormous global user base. As the preferred search engine worldwide, it offers unmatched visibility.

Stores with a physical location should definitely apply for a Google Business Profile and enable Google Business Messages. It’s an additional messaging channel that can be useful to help new customers in the area discover you.

Businesses without physical locations can’t enable location-based entry points. However, non-local and brand-managed entry points can still bring value to some businesses.

Unfortunately, the Google Business Messages inbox doesn’t seem like a tool designed for medium and large-sized businesses.

You can overcome this inbox’s limitations by connecting Google Business Messages to an omnichannel messaging customer conversation software like respond.io, along with other messaging channels such as WhatsApp, Facebook Messenger or Telegram.

On top of messaging, businesses use respond.io to build complex automationmonitor agent performanceintegrate their CRMs and more. To get started, sign up for a respond.io account and connect Google Business Messages API.

Further Reading

If you’ve found this article interesting, here are some additional readings you may like:

Román Filgueira
Content Writer
Román Filgueira, a University of Vigo graduate holding a Bachelor's in Foreign Languages, joined the respond.io team as a Content Writer in 2021. Román offers expert insights on best practices for using messaging apps to drive business growth.
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